Identify the original precisely
Record the full reference and version from the equipment label. A clear label photo and datasheet help distinguish similar-looking items.
Describe the acceptable condition
State whether only new goods are acceptable and whether other conditions may be considered. The proposed condition needs confirmation in the quotation.
Explain the application
Describe the role of the component and any critical interfaces. If a substitute is proposed, request the relevant documentation for engineering review.
Make the timing explicit
Give the required quantity, delivery destination and fixed deadlines. Availability is confirmed after review.